November 9th, 2007

Welcome: Oliver Green as Vice president, ascending to the role of president, welcomed those in attendance. With regrets he and the board accepted the resignation of Paula Scott who has taken time to attend to family responsibilities of a grave nature. The KCSW Board extends its sympathies and words of encouragement and concern at this time.

In attendance: Myron Dunavan, Candace Eck, Susan Warriner, Sydney Fisher, Oliver Green Ronnie Blaker, Paula Jasso, Wanda Esping, Jane Gingles, and Linda O.Neal

Recording Secretary’s Report: Secretary Dunavan’s report was reviewed and accepted as presented.

Treasurer’s Report: Treasurer Warriner’s report was given indication the conference has a pre-conference balance of $5,649.72 with the only expenditures in the past month being a few dollars for postage. There are three accounts with $4,972 held in a high yield fund until nearer conference deadline. The remaining funds of $329 and $350 are held in accounts in Wichita and Topeka for ease of access for day to day business.

Registration Secretary’s Report: Candace Eck advises it is too early for there to be much to report. The board reviewed the pricing structures for registration and made clarifications. Regular registration remains at $85 and early-bird registration is at $75, One Day registration and senior and student rates are available.

Local arrangements: Candace Eck and Ronnie Blaker report that most of the arrangements are in place and small adjustments will be made as we get closer to the conference date. There are plenty of rooms for workshops and the vendor tables.

Kansas Conference KEY: Candace Eck is preparing a large KEY publication that will be going out before the week of Thanksgiving. Candace made assignments for various articles and provided an update on remaining items she wants for the publication. The KEY will go via e-mail and also print copies to those without e-mail and for certain other entities. Sydney Fisher, Ronnie Blaker, Jane Gingles, Oliver Green, and Myron Dunavan have writings to prepare.

Vendors and Door Prizes: Paula Jasso discussed and received clarification relative to the boards needs for various prizes. She is working on that. Also she reminds the board that each of us is to arrange for 3 door prizes. These may be recruited or be personal donations. Paula has prepared a listing of vendors and will actively be recruiting the 2008 venders. If vendors are interested in participating they should contact Paula Jasso or other board members.

Nominating Committee: Chairman Syndey Fisher reported that we have a number of persons from across the state who have already been recruited and agreed to run for positions. There are nominees for all positions except one at this point.

Marketing: The marketing plan has been reviewed and includes various board members. Ronnie Blaker and Dan King are working with the medical community and others who may be interested in nursing CEU’s, Oliver and others are working with state level Secretaries to develop resources, Paula Jasso and Candace Eck are working on the e-mail and newsletter contacts as well as other contacts.

Program: Program Chair, Ronnie Blaker, provided an update to program. Key Note speakers are confirmed and at least one DSM Training workshop is in place with efforts to finalize another underway. There will be 2 - 3 ethics workshops for the 2008 conference and negotiations with presenters for other workshops are well underway. Several additional ideas were provided by board members relative to president and board member contacts.

Outstanding Person Award: Jane Gingles provided additional information relative to the recognition plaque processing and will be reviewing additional possibilities. She has already prepared materials for recruitment of applications for the Kansas Conference KEY.

Historian Report: The historian’s report and planned conference activity were not available for this meeting. Oliver Green will make contact with the historian to check on the progress.

Old Business:

1. Myron Dunavan reported regarding his research and contacts with fund-raiser groups. The board will need to make a determination regarding how to pursue paying for fund-raising services. There was additional discussion regarding grant funding for specific goals and those we will need to make a concerted effort for future conferences.
2. President, Oliver Green, will be making contacts with resources who may also be interested in KCSW programming and its education resources.
3. The 60 and Better and First Timers recognition was reviewed and there will be several methods of recognizing persons from these groups and also prizes available.
4. The board has confirmation of the death on long term KCSW member and past board member Esther Jarvis. There will be a piece in the Key that is to be released in the next few days.

New Business:

1. There was discussion about additional Board Member positions and the board resolved to extend the board. Tasks were assigned to recruit for these positions. Additionally, interested persons should contact president, Oliver Green.
2. Susan Warriner was directed to prepare and take care of several mailings. Adjournment:

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February 1 5, 2007

Those Present: Lou Ann Gebhards and Paula Jasso.
Present by phone: Myron Dunavan, Wanda Esping, Syndey Fisher, Jane Gingles, and Susan Warriner.
Absent: Ronnie Blaker, Diane Dykstra, Candace Eck, Dale Jirik, Margo Lytton, Gary Nelson, Christine Oesterich, Linda O’Neal, Wendy Parent, Sabrian Perez-Glatt, Paula Scott, and Brenda Walker.

Call to Order: The meeting was called to order by President Lou Ann Gebhards.
Minutes: The minutes were read and approved with minor correction as presented by Myron Dunavan, Recording Secretary.
Treasurer’s Report: Treasurer, Susan Warriner provided the Treasurer’s Report. There are $3,229.52 in funds on hand. The Treasurer’s Report was approved as presented by Susan Warriner.

Committee and Officer Updates/Reports:
Paula Jasso reports that she has five vendors for the conference at this point. It was clarified that member vendors will be charged $35 for a table.

Registration Secretary’s Report/ Key Editor: There was no additional information from Candace Eck. She is ready for registrations. Date-savers went out and at least one more KEY will be going out to remind people of the hotel registration deadline on February 28th. Candace solicited articles from those on the call.

Program: Ronnie reported by e-mail that workshop planning is on target with a majority of confirmed presenters. Planning should be complete in a couple weeks, so further marketing contacts will have the agenda. Keynoters are finalized and a meeting with the new Secretaries is planned. There 13.5 CEU’s for nurses and social workers. There are 6 to 9 hours of ethics workshops and also training on the DSM. Remember special reduced rates are available for students, volunteers, and some retirees. There may be some assistance with the costs of the luncheon. SRS Secretary Jordan is supportive of employee participation.

Preconference Board meeting is scheduled for Wednesday evening, March 27th at 7:00p.m.

Conference begins: Thursday, March 29th at 9:00a.m. Friday, sessions begin at 8:30a.m.

Post Conference Board meeting follows conference adjournment on Friday

Remember that early registrations for the conference as well as the conference hotel are due by February 28th. People should advise Ronnie Blaker, if they would like to assist with monitoring activities.

Old Business:

1. The issue of vendor tables was discussed:

a. member tables are $35
b. non profit agencies are $100, and (as clarified by the board)
c. for profit associations are $250 for the entire conference.

2. General Fund-raising: no report was yet available from Diane or Gary regarding their fund-raising efforts

3. Gary Nelson has not been able to make the student contacts to invite social work school participation, though the board continues to offer special rates and a stipend for rooming costs.

4. Out Standing Persons Award Committee: Jane Gingles indicated that a nomination or two are in the works. The OSP candidate entry form remains the same for this years candidates. Persons may copy it from the web page for use. Jane will write an article for the next Key going out end of February.

New Business:

A. President Gebhards and John Moyer plan to contact SRS Secretary Jordan to extend congratulations on his appointment and request SRS support for the conference.

B. Efforts to invite participation by Kansas Rehab Association and the Kansas Conference for the Blind and Visually Handicapped have met with some success and we are in the process of education and considering how we might make joint conference ventures possible and future possibility will be encouraged.

C. Myron suggested (and was subsequently enlisted!) that we try to get information about the conference to newsletter contacts at the Kansas Nursing Board, Department of Health and Environment, and the Area Agencies on Aging. He will make those contacts.

Next Board Meeting: The meeting is scheduled for Wednesday evening, March 27th at 7:00p.m.. Lou Ann Gebhards will confirm the details for the board.

The February Board Meeting was adjourned.

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January 5, 2007

Those Present: LouAnn Gebhards, Jane Gingles, Brenda Walker, Ronnie Blaker, Candace Eck, Syndey Fisher, Linda O’Neal, Libby Peters, Susan Warriner, John Moyer, Wanda Esping, Margo Lytton, Gary Nelson, and Myron Dunavan
Absent: Paula Jasso, Paula Scott, Diane Dykstra, Christine Oesterich, and Dale Jirik.

Call to Order: The meeting was called to order by President Louann Gebhards.

Minutes: The minutes were read and approved as presented by Myron Dunavan, Recording Secretary .

Treasurer's Report: Treasurer, Susan Warriner provided the Treasurer’s Report. There are $3,625.04 in funds on hand. Susan researched the service charges we were charged. They were the result of a low account balance, so $200 in funds were transferred to prevent further service charges. The Treasurer’s Report was approved as presented by Susan Warriner.

Commitee and Officer Updates/Reports: Various topics of a minor nature were discussed and addressed.

Registration Secretary's Report: Candace Eck has already received her first prepaid early registration. The forms are necessary and contacts are being made with the Lawrence Chamber of Commerce and Hill Volunteer Center as necessary to obtain persons to man the registration desk along with KCSW staff. KEY. The date-saver went out and several KEYs will be going out as required to announce candidates and keep the membership informed. The board reviewed the fee schedule and are happy to keep the conference affordable for participants.

Program: Conference workshop planning is on target with a majority of confirmed presenters. Planning should be complete in a couple weeks, so further marketing contacts will have the agenda. Ronnie Blaker and Dr. Dan will be obtaining the RN contacts to assure that nursing credits will also be available. Valerie Ramone-Blair V.A. Hospital Director of Nursing Education, will be working to approve the Nusring CEU’s. Letters went out to nursing homes and hospitals in Lawrence and the surrounding areas, and we have already received inquiries. Keynoter schedules are being finalized and a meeting with the new Secretaries is planned. There should be several opportunities to obtain ethics CEU’s and about nine hours for the Clinical social workers in ethics and DSM training. Mr. Blaker is assuring 13 CEUs for social workers and nurses, an excellant value for members. Remember special reduced rates are available for students, volunteers, and some retirees.

Preconference Board meeting is scheduled for Wednesday evening, March 27th at 7:00p.m.

Conference Thursday, March 29th will begin at 9:00a.m.

Friday, sessions begin at 8:30a.m.

Post Conference Board meeting follows conference adjournment on Friday

Remember that early registrations for the conference as well as the conference hotel are due by February 28th.

Conference Hotel Tour: Hotel catering Director Jamie Davis provided a tour of the facility which has newly remodeled guest rooms and conference facilities. Double rooms as well as rooms with King sized accommodations are quite attractive. There are swimming pool, hot tub and two new restaurants to accommodate guests. The hotel provided an example meal for the board attending, and we had a chance to comment as well as consider the luncheon banquet. The board’s recommendation was given to the Program Chair.

People should advise Ronnie Blaker, if they would like to assist with monitoring activities.

Old Business:

1. The issue of vendor tables was discussed:

a. member tables are $35

b. non profit agencies are $150, and

c. for profit associations are $250 for the entire conference.

2. Myron Dunavan reintroduced the funding-raising proposal (permitting the board’s use of fund-raisers and grant writing contracts) This was discussed for a third time and unanimously approved by a voice vote by the board. Myron is to prepare an article for the KEY.

2. General Fund-raising:

a. No report was yet available from Diane or Gary regarding their fund-raising efforts

b. Vendors: There will be plenty of room at the conference hotel for vender tables! No report was available from Paula Jasso regarding vendors, though Paula is busy with the door prize and vendor recruitment. Any members who have contacts with venders who are interested in a display table should contact Paula Jasso or Cancade Eck.

3. Gary Nelson has not been able to make the student contacts to invite social work school participation, though the board continues to offer special rates and a stipend for rooming costs.

4. Out Standing Persons Award Committee: Jane Gingles is ready to accept referrals and it appears there may be several referrals expected.. The entry form remains the same for this years candidates. Persons may copy it from the web page for use.

5. Nominating Committee: John Moyer advises they will be meeting very soon to initiate the recruitment process. A large number of positions will be recruited to fill vacancies this year. Anyone interested should contact John Moyer for details. Positions include: president elect, vice president, 2 board positions and 2 nominating committee persons. Anyone interested in assisting with the Key should make their interests known.

New Business:

a. Libby Peters, Web Master, reported that the new web page is up and we are getting hits as it is much easier to find and pops up in searches more easily. The conference information forms and information will appear there, and the conference workshop will be available as soon as it is received. It was discussed and determined that KCSW minutes on the website will be retained from Conference to Conference, with older versions of the meeting minutes being retired from the web page. We will be working on linking our website to several others for the purpose of marketing this networking and educational opportunity.

b. The board has accepted the regignation of Tony Holmes who served on the board for a number of years, and has relocated back to the East Coast. New board members, Linda O’Neal, Sabrina Perez-Glatt, and Wendy Parent were welcomed. We are glad for the leadership, diversity and new ideas they bring to out conference. We are working on several additional board member appointments.

c. President Gebhards and John Moyer plan to contact SRS Secretary Jordan to extend congratulations on his appointment and request SRS support for the conference.

d. Efforts to invite participation by Kansas Rehab Association and the Kansas Conference for the Blind and Visually Handicapped have met with some success and we are in the process of education and considering how we might make joint conference venturespossible.ext Board Meeting: The meeting is scheduled for the 3rd Friday, February 16th in Topeka, 10 -12 in the Landon Office Building, 900 SW Jackson St., 9th floor. Louann Gebhards will confirm the details for the board. Tele-conferencing will again be available.

The January Board Meeting was adjourned.

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